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Guidelines for Presentation of Abstracts
28th Annual Meeting of EACTA
Barcelona, Spain, 6-8 June, 2013

All abstracts that have been accepted for presentation at the EACTA 2013 Annual Meeting will be printed in a supplemental issue of the Journal of Applied Cardiopulmonary Pathophysiology. You will receive a copy of this Supplement at the meeting in Barcelona.

Guidelines for oral presentations

All oral presentations are limited to 11 minutes: 7 minutes for oral presentation and 4 minutes for questions and discussion. It is your responsibility to ensure that your presentation does not overrun the time allocated. Please understand that the chairpersons will enforce compliance with the time allowance in order to provide the same duration of presentation for all speakers.

Therefore, please prepare a presentation with 7-8 slides (components: Title and Aim; Materials and Methods; Results; Conclusions). If necessary, a short video clip will be allowed within the allotted time. The ‘General Principles’ listed below may give you additional help for preparing your presentation.

Please use the PowerPoint software for creating your presentation and send the PowerPoint file containing your presentation by e-mail to Eacta2013@mci-group.com no later than Monday 27th of May 2013. Alternatively, you can submit your presentation at the meeting site in Vienna (the day before the session if you present your work in a morning session or early in the morning for afternoon sessions). After receiving your file, the local organisers will prepare all presentations on an on-site computer. There will be a preview room available to check your presentation before the session.

Please note that a projector for traditional slides will not be available and presentation from a personal laptop will not be possible. Please let us know if you will require an overhead projector.

Guidelines for poster presentations

Please prepare your poster to be displayed vertically in a poster format and to fit within the dimensions of an A0 sheet (width 841 mm, height 1189 mm). Posters should preferably be posted on the morning of the 6th of June 2013 and will be displayed for the duration of the Meeting in the designated poster area of the meeting venue. For each accepted poster, there will be one poster easel reserved in the designated poster area. The poster number will be clearly marked on the easel designated for it.

There will be no formal oral presentation with slides. However, presenters of posters are asked to present a brief verbal summary of their work in front of their poster during the designated poster session. This will take the form of a ‘walk-through’ of the posters by the chairpersons during the designated session. The chairpersons of the session will ask presenting author of each poster to give a very short oral presentation of the main findings of their work as the basis for the discussion that will follow. The oral presentation must not exceed 3 minutes.

GUIDELINES FOR POWERPOINT PRESENTATIONS

GENERAL PRINCIPLES
  • Keep things as simple as you can:
    • Use clear fonts such as Times New Roman or Arial
    • Try to keep font size at least 24 pt for easy legibility
    • Try to implement the 6x6 rule:
    • 6 lines per slide
    • 6 words per line
    • Avoid large amounts of capitalised text
    • Use simple colour schemes: white/yellow on blue/black or blue/black on white/yellow usually work well.
    • Minimise your use of animation unless you feel it really does enhance your presentation
    • Try to resist the temptation to use a variety of slide transitions
  • Plan for approximately one slide per minute of presentation, i.e., 5 slides for a poster presentation in the ‘Best Poster’ session and 7-8 slides for an oral presentation!
  • Features on slides are often better highlighted with circles or arrows built into the presentation. This has the benefit over laser pointers that ‘pointer shake’ will not be evident and the audience will not be blinded by speakers inadvertently keeping their finger on the laser pointer as they turn around towards the audience.
  • Please bring a backup of your presentation with you on removable media.
  • Run through your presentation with a sound system connected to your computer. Some animations and slide transitions have sound attached and it’s better to know this in advance!
  • Please check your presentation with recently updated virus detection software. Your files will be checked for viruses and will not be used if they are infected.
FILE SIZE
  • Please try to minimise the file size. In particular, high-quality graphics can take up a lot of space. There is little point in having pictures of >200dpi. Use the compression facilities of the graphics program you use or the ‘compress picture’ button on the picture toolbar of PowerPoint (if your version has one!) to increase compression.
  • Use standard graphics formats for your pictures, ideally JPEG of GIF. Bitmaps (BMP) are uncompressed and take up a lot of memory.
  • Video clips should be in MPEG, AVI or animated GIF format. Quicktime files should be converted to MPEGs if possible.
  • Remember that video clips are not included in the PowerPoint file - they are ‘called in’ from other folders. If you are using video clips, remember to accompany the PowerPoint file with the video clips, ideally grouped together in a folder.
  • Please use the ‘save as’ function in the PowerPoint program to save your file in the version that the venue’s computer runs. Remember that if this is an earlier version than the one you are running on your own computer, you might lose some features. Your version of PowerPoint should warn you about this automatically.
If you have any queries or if you would like any advice regarding your presentation or the audio visual facilities which will be available on the day, please contact the scientific secretary of EACTA at bodil.steen.rasmussen@rn.dk

Contacts EACTA 2013


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